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Administrative Assistant

Job Title: Administrative Assistant
Contract Type: Permanent
Location: Melbourne
Industry:
Salary: Competitive Salary
Start Date: 2019-06-24
Reference: JO-1906-12409
Contact Name: David Milburn
Contact Email: dmilburn@launchrecruitment.com.au
Job Published: June 24, 2019 10:41

Job Description

The Company
International powerhouse in the high-performance computing, graphics, and visualization spaces. This company enjoys a brilliant reputation in the global market for providing innovative products - the building blocks for gaming, datacenter, and other immersive platforms.

Excitingly, the team is in the midst of a world-first project centered around wireless virtual reality. Your support will help ensure this project is seen through to fruition. 

THE TEAM:

Our client's wireless division is looking for a full time Administrative Assistant to deliver seamless administration and support to the Melbourne office.  With us you will find a fast-paced, challenging, startup-like environment.  

You will be reporting to an accomplished and passionate support specialist who has a continuous improvement mindset offering you mentoring, guidance and professional development to help you reach your full career potential.  If you wish to be part of a dynamic team intent on driving cutting edge technology and industry leading ideas around wireless VR solutions, this is the place for you.

YOU:

The successful candidate will possess a positive, customer friendly, can-do attitude.  They will be flexible to adjust to the changing flow of work each day and deal with issues in a professional manner.  Using clear communication skills, they can problem solve independently, and in a timely fashion.  The office manager is organised, dependable and able to prioritise their work as dictated by the groups' needs.  They are able to work in a high-volume, global environment adapting to different, and sometimes complex, processes as required.

KEY RESPONSIBILITIES:

The role's primary function focuses on the provision of quality administrative and operational support solutions for this team.

This would include:
  • Purchasing weekly snacks, meal catering as required
  • Maintaining stocks of office supplies, other ad-hoc purchasing and ordering
  • Organising global meetings - invites, slides, room bookings
  • Organising social events - monthly lunch, monthly after-work catchup, team morale events, adhoc lunches
  • Calendar management - team travel and leave calendar, VP calendar, Melbourne room calendars
  • Printing business cards, Spotlight and anniversary certificates
  • Assisting with other administrative tasks as needed
  • Oversight and management of repairs, maintenance, upkeep, cleaning, security and facilities
  • Shipping - receiving, filing, online bookings, follow up, liaison and contributing to process improvement
The role responsibilities will develop to include:
  • Supporting the purchasing and procurement requirements of the team
  • Owning and maintenance of all the team Outlook distribution lists
  • Overseeing asset management including rental equipment and laptops, contributing to process improvement
  • Problem resolution and liaison with vendors and internal departments
  • Melbourne site management including audits
  • Assist with HR processes and onboarding of new hires
PREFERRED EXPERIENCE:
  • Minimum 2-3 years' administrative experience
  • Strong organisational, communication and interpersonal skills
  • Ability to prioritise and handle multiple activities at any given time
  • Highly service-oriented team player
  • Impeccable attention to detail
  • Self-starter and motivated individual who is able to work effectively with minimal supervision
  • Ability to work well in a pressured environment under tight deadlines
  • Can use a variety of office tools and software, including proficiency in the Microsoft Office Suite and O365
  • Is keen to develop analytical skills and demonstrates an interest in process improvement
  • Exposure to accounting/finance and SAP are not essential but would be highly regarded
LOCATION: Carlton, Victoria 

If you are interested in learning more or applying directly, please call David Milburn on (03) 8399 9943. 

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