Property Support Services Administrator
|Job Title:||Property Support Services Administrator|
|Contact Name:||Andy Mansoori|
|Job Published:||July 03, 2019 17:28|
<[endif]-->Search systems and databases to capture and collate all relevant property / site related material for review.
Setting up new site negotiation folders in the relevant Optus property data library
Prepare DRAFT Heads of Terms (HoTs) Renewal Proposals for review by appointed Property and Leasing Executive (PLE)
Updating Property Tracker / data bases to track progress of site negotiations and agreed commercial terms when tenure and or rental details change.
Provide support to the Networks & Mobile Property team
Prepare and distribute weekly progress reporting to Optus leadership
Collating all electronic reference materials for each site into a central 'Tenure Renewal' Folder for the Property Leasing Executive (PLE) to review.
Undertaking title and ABN searches / reviews on existing site title references and validate ownership, business & contact details with Lease Management. Flag with PLE if any discrepancies.
Assisting the PLE's with administrative tasks (mail-outs/scanning/general assistance and related property tasks)
Interface with the Optus Network Property Portfolio Managers and Property Coordinators to obtain relevant updates on lease completions / Outstanding Invoices / Legal PO's
Managing the interface between the PLE's and Optus off-shore Lease Management team
External delivery and pick-up of urgent documents (by exception)
Updating project Tracker spreadsheet to capture progress of individual negotiations and upon receipt of signed Renewal Proposals
Preparation of reporting metrics on regular basis for team meetings and reports to senior management
Maintenance of visual boards that track targets and progress
Assist PLE's to manage the tenure documentation process from the point of instructing Optus legal or outsourced supplier through to execution and registration of tenure documents
SKILLS and experience:
Time management skills and experience prioritising a diverse set of tasks
Exposure to fast paced project delivery environment preferred
Basic knowledge of MS Office
If this role is of your intrest please do apply or call Andy @ 0422015130