Executive Assistant

Job Title: Executive Assistant
Contract Type: Contract
Location: North Sydney
Salary: Salary on application
Start Date: 2019-07-23
Reference: JO-1907-12570
Contact Name: Carolyn Ezzy
Contact Email: [email protected]
Job Published: July 23, 2019 11:30

Job Description

We are currently seeking an experienced Executive Assistant to work with a global insurance provider in this high profile role. 

In this influential role you will be responsible for providing administrative support to the Head of Governance and Regulatory Services (GRS), the GRS team and to the Board of Directors.

Key responsibilities will include but not be limited to: 
  • Management of the company secretariat inbox and calendar
  • Diary management for Head of GRS 
  • Organising catering for board meetings and team events 
  • Distributing Pre Board and Board/Committee papers 
  • Collation of Director packs 
  • Board room meeting setup 
  • Organising travel arrangements 
  • Expense reconciliation 
  • Minute taking 
  • Attend to conference and seminar registrations 
  • Use the TRIM document management system to create and manage physical and electronic records 
  • Organise access to systems for team 

Experience Required:
  • Minimum 3 years experience in a secretarial or Executive /Personal Assistant role 
  • Experience working in a governance/legal environment will be highly regarded 
  • Relevant experience in providing high level administration support 
  • Strong communication and interpersonal skills, confident dealing at all levels 
  • Advanced MS Office skills (Word, Excel, Outlook and Powerpoint) 
  • Lotus notes and TRIM experience desirable 
  • Professional written and verbal communication skills
  • Excellent reporting skills and knowledge 
  • Excellent time management skills with the ability to manage conflicting priorities and meet strict deadlines
  • High standard of personal presentation 
This is an exciting and diverse role,for further information contact Carolyn on 02 8023 5633 or submit your resume to:

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