IT Project Coordinator

Job Title: IT Project Coordinator
Contract Type: Contract
Location: Sydney C B D
Salary: Daily rate contract
Start Date: 2019-09-12
Reference: JO-1909-12827
Contact Name: Hannah Mlynar
Contact Email: [email protected]
Job Published: September 12, 2019 09:39

Job Description

My client is seeking a Project Coordinator to join their team for an initial 12 month contract. This role will be supporting a number of Project Managers on a variety of IT projects as this organisation goes through a digital transformation.

They are looking for someone who has experience supporting IT project delivery in a Prince2 or PMBOK environment.

The role will include the following:

Project Financial Management - Track timesheets of all Company resources; journals, and accruals. Monitor Purchase Orders and track invoices against Purchase Orders. Process project invoices and contractor invoices. 

Schedule Management - Monitor the Company project plans to ensure that the PMs perform regular updates to the project / program schedule in Microsoft Project.

Resource Management - Create, monitor and close Company resource demand. Facilitate on boarding and induction of new Company project resources. Maintain team leave and training calendar, hardware, software and other requirements.  Experience in resource management across multiple projects

Portfolio Reporting - Experience in preparation project documentation in conjunction with project and program managers.   Preparing weekly, fortnightly and monthly reports to be circulated to the Company project management and senior stakeholders. Reports include project status reports, resource forecast reports, stage gate status reports, schedule health report, project spend dashboards.

Company PMO Support Services - Experience in minuting project status and technology steering group meetings. Produce and circulate the meeting decks to stakeholders. Transcribe and distribute minutes (decisions and actions) from the meetings and track actions till closure

RAID Management - Assist project managers with issues, risks, scheduling and change control management. Monitor the Company risk and issue register. Review the risks, issues, dependencies and assumptions regularly with the project managers, program manager and update register, if required escalate overdue ones

Change Control Management - Experience coordinating production change control process/system.  Assist the project managers in creating the change requests and check that the change requests meet the minimum Company standards. Maintain the change request log.

Portfolio Governance - Support the governance and control of projects in accordance with Company project management standards. Develop processes for various activities, for example, portfolio reporting, stage gate reviews, project invoicing, resourcing and company tracking.

Continuous Improvement - Monitor current Company processes and implement suitable improvements to the existing processes. Prepare documents / guides on these project management processes for wider circulation

Additional Requirements
  • Advanced proficiency in the use of MS Project and MS Office suite / SharePoint.
  • Experience in working across multiple projects at the same time.
  • Experience in a large challenging enterprise environment
  • Strong ability to manage multiple tasks at the same time
  • Capability and skills in writing and publishing procedural documentation for project management and governance
  • Ability to meet deadlines
  • Demonstrated experience in managing challenging situations and people
  • Highly motivated and pro-active work ethic
  • PRINCE2/PMBOK Foundation or CAPM certification highly regarded
If interested please apply online!

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