Project Coordinator

Job Title: Project Coordinator
Contract Type: Contract
Location: Geelong
Salary: Work life Balance
Start Date: 2019-10-01
Reference: JO-1910-13025
Contact Name: Maria Ktori
Contact Email: [email protected]
Job Published: October 01, 2019 17:07

Job Description

Project Coordinator role

Do you live near Geelong and looking for an opportunity closer to home at one of the most flexible places to work? A newly created Project Coordinator Fixed Term Contract role has become available at one of the biggest employers in Geelong.

Reporting to the Program Director within a PMO, the key accountabilities of this role are:
  • Managing project administrative tasks for the project team
  • Support the project(s) in the coordination of governance activities and committee meetings
  • Assist with the development, preparation, collation and coordination of project board/steering committee, governance meeting papers
  • Assist in developing new administration, management and reporting processes
  • Responsible for ownership and maintenance of project(s) shared folders, calendars, email accounts and templates.
  • Work with project team(s) to ensure that the meeting and distribution lists are accurate and kept up to date
  • Enable new starters, both internal, contract, full time and vendors
  • Assist in the management of relationships with internal business units and vendors
  • Providing administrative support and system administration capabilities across the project(s) key documents and reports, including coordinating with vendors support teams as required.
  • Engaging and consulting with stakeholders regarding program governance needs, to then define and deliver system configuration, business process or report design changes.
  • Contributing to ongoing process improvement and new process roll out
  • Provide general administrative support for the project where required
The ideal candidate will have:
  • Demonstrated experience within a large transformation program, working within a complex organisation with varied stakeholder groups
  • Experience in creating project and program level status reporting and PPM tools
  • Experience in establishing and building productive relationships with a diverse range of internal and external stakeholders
  • Experience in working independently and proactively to achieve outcomes
  • Ability to proactively promote and drive continuous system and process improvements
  • Excellent written, verbal, listening & coaching skills
  • Demonstrated ability to work as part of a team
  • Demonstrated ability to work autonomously with limited guidance
  • Ability to learn and adapt to new technologies
  • Understanding of an IT Software Development Life Cycle
  • Highly competent in in use of MS Office (Word, Excel, PowerPoint, Visio, Project)
If this role is of interest to you and you have the relevant experience, please apply.